JP INTERNATIONAL EXAMINATIONS

EXAMINATIONS REGULATIONS

AUTHORIZED TRAINING ORGANIZATIONS

© 2014 Ver 1

INSTRUCTIONS TO EXAMINATION CANDIDATES
Part A: General instructions
1. Candidates must present themselves at the examination room at least thirty minutes on the first day before the examination is due to begin.
2. Candidates must present themselves at the examination room at least fifteen minutes on the subsequent days before the examination are due to begin.
3. Candidates without their student Exam Registration cards will be refused entry to the examination. Candidates must show their Exam Registration cards on request.
4. Candidates must not enter the examination room until instructed to do so by the senior invigilator.
5. Candidates may be admitted to the examination room by an invigilator:


a. Up to thirty minutes after the official start of the examination; or
b. In extenuating circumstances at any time provided no candidate has already left the
examination room.


6. Additional times for any candidate arriving after the start of the examination will not be given.
7. Candidates shall sign the attendance register.
8. No candidate may leave the examination room during the first or last thirty minutes of the examination.
9. At the end of the examination candidates must remain seated and silent until all scripts have been collected and until dismissed by an invigilator.
10. Candidates must not bring any unauthorized items into the Examination room.
11. Candidates must not have in their possession at their place in the examination room nor make use of any notes, book, manuscript, calculator, personal computer, electronic organizer, mobile phone or other aid which is not specifically allowed in the instructions of the
examination paper..
12. A candidate who brings any unauthorized item to his or her place by mistake shall inform an invigilator immediately he or she discovers its presence.
13. Briefcases and similar items shall be deposited outside the examination room or as directed by an invigilator.


Part B: Behavior in the examination room
1. Upon entering the examination room candidates must comply with the invigilators’
instructions.
2. Once in the examination room candidates shall not communicate in any way with any person other than an invigilator.
3. An invigilator’s attention may be attracted by a candidate raising his or her hand.
4. Candidates must not leave their places without the permission of an invigilator.
5. A candidate wishing to leave the examination room temporarily must seek the permission of an invigilator before doing so.
6. Any candidate who leaves the examination room without the permission of an invigilator normally will be deemed to have withdrawn from the examination and will not be re-admitted to the examination room.
7. A candidate who wishes to leave the examination room early must first attract the attention of an invigilator and have his or her script collected. He or she should take care not to disturb other candidates when leaving and must observe examination procedures until out of the
room.
8. A candidate whose script has been collected will not be re-admitted to the examination room.
9. Smoking is not permitted in the examination room.


Part C. Examination Stationery
1. Candidates shall use only the official stationery provided. Any rough work shall be done on the stationery provided and handed in with the completed answer script. No candidate shall remove any answer script, rough work, official stationery or equipment from the room. The examination question paper may be retained by the candidates only where this has been permitted by the examining board.
2. Candidates must not start writing, other than to sign the attendance register or complete the
identification details on the answer paper, until given permission to do so by the senior invigilator.
3. Candidates must stop writing immediately they are instructed to do so at the end of the examination. The senior invigilator will state when the examination ends.


Part D: Actions deemed to be a breach of examination rules
1. Lateness in examination hall.
2. Using unfair means to gain advantage in examinations
3. Having unauthorized materials.
4. Copying/ reading from other(s) candidate(s).
5. Communicating with others in the examination Hall.
6. Permitting another candidate to copy from or make use of one’s papers.
7. Giving or attempting to give assistance to another candidate directly or indirectly.
8. Committing a breach of any other examination rule or regulation which may be communicated to candidates from time to time by invigilators.
9. Destroying evidence which may be used as proof against a candidate who is suspected to have committed an examination irregularity.
10. Using a mobile phone in the examination Hall


Communication from examination candidates to examining boards
Any candidate who wishes to draw to the attention of the examining board on any matter or circumstance which he or she believes has materially affected his or her performance in an examination must do so, in writing. Any candidate failing to do so will normally lose any opportunity
to apply on these grounds for a review of the decision of the examining board within one month after the end of the Examination.


Emergency evacuation of examination room
1. In the event of an emergency evacuation of the examination room (e.g. when a fire alarm sounds) candidates must obey the instructions of the senior invigilator which shall give priority to the safety of the candidates.
2. Candidates remain subject to examination procedures during the evacuation and should not discuss the examination.

3. Candidates shall follow the invigilators to the designated assembly area and follow the invigilators’ instructions regarding resumption of the examination.
4. If it is possible to resume the examination, candidates shall, when instructed by the senior invigilator, endorse their scripts with the words ‘examination interrupted’ and the reason for the interruption at the appropriate place. Where it is logistically possible compensatory time shall be allowed to candidates equivalent to the period from the time the alarm sounded to the resumption. The senior invigilator shall decide whether it is possible to give compensatory time.
5. Candidates shall be informed of any revision to the finishing time for the examination and that a report of the interruption will be made to the chair of the examining board.


Variations to the procedures
1. These procedures may be varied by the Senior Invigilator where necessary to comply with any regulation of the land.
2. Where the nature of the examination makes necessary any variation to the above procedures, candidates will be informed of such variation by the senior invigilator before the start of the examination.
3. Where a candidate has had special examination arrangements approved by the examining body
in consultation with any relevant concerned government agencies in advance, the senior
invigilator will remind him or her of those arrangements before the start of the examination.


INVIGILATION OF EXAMINATIONS
Appointment
1. The JP International Examinations Council shall appoint the necessary invigilators for the
examinations to be done.
2. The board shall appoint a Senior Invigilator.
3. The senior invigilator shall be in overall charge of the examination.
4. Where possible, the invigilating team shall include a female and a male.
5. The senior invigilator shall follow the procedures as set out by the Examinations Board.


Responsibilities and conduct of Senior Invigilator and Invigilators
1. Invigilators must ensure that the examination for which they are appointed runs smoothly and is
conducted in accordance with these Procedures.
2. To ensure that the examination is conducted fairly and efficiently, the invigilators must devote
the whole of their attention to the proceedings. Since candidates are instructed to attract the
attention of the invigilator only by raising a hand, the invigilators must be positioned so that the
whole area can be observed. They should refrain from conversation as far as possible.


Examination results
1. The Certificates of each student shall be submitted to Authorized Training Organizations
within two months of sitting the examinations.
2. On special occasions the Board can send the result direct to the students and notify the
Training Organization of the same.

Examination failure
1. A candidate who fails any paper(s) shall be allowed to re-sit the failed papers when they are
next offered.
2. The student shall pay to re-sit the failed papers at a rate to be determined by the JP INTERNATIONAL EXAMINATIONS as set from time to time.
3. A re-sit (supplementary examination) is marked out of the lowest pass mark.


Late Examination Fee payments
Candidates who pays later than the stipulated dates should follow this schedule
14 days after Deadline Examination Fee + UK£20
30 days after deadline Examination Fee + UK£60
60 days after deadline Examination Fee + UK£100
The above fees can be converted to local currency (Kenya Only) at a rate to be informed in writing by the Executive Chairman or Local Country Liason Officer.


No Show
If a candidate does not show up for an examination then that candidates forfeits both that examination and the examination fee. However if the candidate has a valid reason and that reason is communicated through the school to the Executive Chairman, then the executive Chairman’s decision
regarding that case shall be deemed as final.
If a candidate pays the examination fee 60 days after the examination payment deadline then he / she is automatically registered for the next seating.


Transcripts / Certificates
The Authorized Training Centre shall check all transcripts / Certificates before being handed over to students. The following shall be checked

(i) The student names for proper spelling and order.

(ii) All the Transcripts / Certificates correspond to the students who sat for the examination. If the Authorized
Training Organization notices any anomaly it shall be communicated to the Board at once. The
Board’s decision regarding examination marks, scores including moderation of examinations if any
shall be final.


Variations to the procedure
These procedures may be varied by the JP INTERNATIONAL EXAMINATIONS where necessary to comply with the written requirements of relevant professional or accrediting bodies and or any rules / regulations as set forth by the government of the day.
JP INTERNATIONAL EXAMINATIONS